Complete guide to booking meeting rooms at Business Cloud, Lusail, Qatar
Everything you need to know about the Business Cloud Room Booking System
The Business Cloud Room Booking System allows you to reserve meeting rooms, training rooms, and conference spaces. You can book through our website or via WhatsApp.
Book rooms through our easy 3-step online form with real-time availability
Chat with our AI assistant to book rooms directly via WhatsApp
Pay online via SkipCash with credit/debit card or use voucher codes
Receive email and WhatsApp reminders 24 hours, 2 hours, and 15 minutes before
Bookings are automatically added to Google Calendar
Apply voucher codes for percentage or fixed discounts on your bookings
Enhance your booking with catering, AV equipment, and parking validation
Follow these simple steps to reserve your meeting space
Visit the booking page and browse our available rooms. Each room card shows the capacity, pricing, and features. Click "Select Room" to proceed.
Select your preferred date using the calendar. Then choose a start time from the available time slots (8 AM - 8 PM). Finally, select how many hours you need (1-8 hours).
Fill in your name, email address, phone number (with Qatar +974 code), and optionally your company name.
Enhance your meeting with optional extras. Browse available services grouped by category — catering (coffee, full meals), equipment (projector, video conferencing), and parking validation. Use the + and - buttons to select quantities. You can also click "Skip" to proceed without add-ons.
Review your complete booking summary including room price, any add-on services, and the grand total. Evening rates (after 3 PM) may be higher. Click "Confirm & Pay" to proceed.
You'll be redirected to the payment page. You can apply a voucher code for a discount, then pay via SkipCash (credit/debit card). You have 30 minutes to complete payment.
Once payment is complete, you'll receive a confirmation email with your booking reference code (e.g., IC-20260324-1234). A Google Calendar event is also created automatically.
Choose the perfect space for your meeting or event
| Room | Rate | Capacity |
|---|---|---|
| Training Room | 100 QAR/hr | Up to 22 people |
| Lagoona View Meeting Room | 100 QAR/hr | Up to 15 people |
| City Lagoona View Meeting Room | 70 QAR/hr | Up to 10 people |
| Marina View Training Room | 100 QAR/hr | Up to 25 people |
Enhance your meeting with optional extras at checkout
During the booking process (Step 4), you can add optional services to your room reservation. These are completely optional — you can skip them if you don't need anything extra.
| Service | Category | Price | Description |
|---|---|---|---|
| ☕ Coffee & Pastries | CATERING | 75 QAR | Fresh coffee, tea, and assorted pastries |
| 🍽️ Full Catering Package | CATERING | 200 QAR | Complete meal with sandwiches, salads, beverages, desserts |
| 📽️ Projector & Screen | EQUIPMENT | 50 QAR | HD projector with projection screen setup |
| 📹 Video Conferencing Setup | EQUIPMENT | 100 QAR | Camera, microphone, and display for remote participants |
| 🚗 Parking - 1 Vehicle | PARKING | 25 QAR | Validated parking for one vehicle |
| 🅿️ Parking - 3 Vehicles | PARKING | 60 QAR | Validated parking for up to three vehicles |
How to pay for your booking and apply discount codes
We accept payments through SkipCash, a secure payment gateway that supports:
If you have a voucher code, you can apply it on the payment page:
| Status | What It Means |
|---|---|
| PENDING | Booking created, awaiting payment. You have 30 minutes to pay. |
| CONFIRMED | Payment received, your room is reserved. You'll get reminders before the booking. |
| CANCELLED | Booking has been cancelled (by you or automatically due to payment timeout). |
Book a room by chatting with our AI-powered WhatsApp assistant
You can book a room directly via WhatsApp without visiting the website. Our AI assistant will guide you through the process step by step.
| What to Type | What It Does |
|---|---|
| "Book a room" or "I want to book" | Start the booking process |
| "Help" or "Hi" | See all available options and room list |
| "Check IC-20260324-1234" | Check the status of an existing booking |
| "Cancel IC-20260324-1234" | Cancel a booking using its reference code |
| "Change" or "Edit" | Modify booking details before confirming |
| "Confirm" or "Yes" | Confirm booking and receive payment link |
| "Reset" or "New" | Start a fresh conversation |
View, search, and cancel your room reservations
Click "My Bookings" in the top navigation bar to see all your bookings. You can search by room name, reference code, or status.
You will automatically receive reminders for confirmed bookings:
| When | ||
|---|---|---|
| 24 hours before | YES | YES (if phone provided) |
| 2 hours before | YES | YES (if phone provided) |
| 15 minutes before | YES | YES (if phone provided) |
How discount vouchers work
| Type | Example | How It Works |
|---|---|---|
| Percentage | 20% off | Reduces total by a percentage (e.g., 500 QAR becomes 400 QAR) |
| Fixed Amount | 100 QAR off | Subtracts a fixed amount from the total |
Some vouchers may have restrictions:
For Business Cloud staff managing the booking system
The dashboard shows at a glance:
Go to Bookings to see all bookings. You can:
Go to Manage → Rooms to:
Go to Manage → Vouchers to:
Common questions about the booking system
You can book starting from tomorrow. There is no maximum advance booking limit.
Yes! Simply enter their name and email address during the booking process. They will receive the confirmation email.
The booking will be automatically cancelled, and the room will become available for others. You can make a new booking anytime.
Currently, you need to cancel the existing booking and create a new one. Contact Business Cloud staff for assistance with changes.
Voucher codes are provided by Business Cloud for special promotions, partnerships, or loyalty rewards. Contact our team for more information.
Yes. Payments are processed by SkipCash, a certified payment gateway. We never store your credit card details on our servers.
Yes! WhatsApp bookings don't require a website account. You just need to provide your name and email during the WhatsApp conversation.
Type "reset" to start over, or "help" to see available commands. You can also book via the website instead.
Yes! You'll receive reminders via email (and WhatsApp if you provided a phone number) at 24 hours, 2 hours, and 15 minutes before your booking.
Reach out to the Business Cloud team via: